How-to Guide: Observer Activity Report

Overview

The Observer Activity report gives administrators one row per observer so you can see who is doing observations and who is falling behind. This guide covers opening the report, reading it, setting a target, filtering, drilling into an observer, and exporting.

Role: for administrators who oversee observers.

Opening the report

Go to weCLIMB → Observation Reports → Observer Activity.

Reading the list

Every observer appears in one list, ranked fewest-first, so the people who may need attention are always at the top — observers who’ve done none still appear. Each row shows:

• This week — observations completed in the most recent week of the period.
• Total — all observations in the selected period.
• Per active week — the total spread across the weeks school was actually in session (break weeks are left out).
• Trend — a weekly sparkline plus a read on whether the observer is picking up, steady, or trailing off.

All submitted observations count — formal and informal. Never-submitted drafts don’t.

Setting a target

Set a Target / week for how many observations you expect. The report then flags each observer as Below target, Near target, or On target. Leave it blank and the list still ranks fewest-first.

Filtering

• Period — a school year, a semester (fall or spring), or a custom range.
• Schools — the whole district, or narrow to specific buildings.

Drilling into an observer

Click an observer’s email to reach out, or “View observations” to open their full list.

Exporting

Export the view to CSV for external analysis or to share with leadership.

How holidays and breaks are handled

There’s no school calendar to configure — the report detects breaks from the activity itself. A week where the whole district goes quiet — total activity drops well below a normal week — is treated as a break and set aside:

• Per active week only counts the weeks school was in session, so no one is counted as “behind” for a week the whole district was out.
• Break weeks are greyed and skipped in the trend sparkline, so a holiday dip never looks like a decline.

This only applies when the entire district is quiet. One observer going quiet while everyone else keeps working is not a break — that’s exactly what the report is meant to surface.