How-to Guide: Observer Activity Report

Overview

The Observer Activity report lists each observer and how many observations they have completed, fewest first. This guide covers the tasks administrators use it for most.

Role: system administrators and organization administrators.

The Reports menu appears only for users who also hold the reporter role. Without it, open the report from the Observers who recorded nothing count on the Observe Dashboard.

For what every column and card means, see Observer Activity.

Find observers who haven’t started

1. Go to Reports > Observation Reports and click Observer Activity.
2. Click Filter.
3. Under Activity, choose Recorded Nothing.
4. Click Filter.

The list now shows only observers with no submitted observations in the date range. The Observers who recorded nothing count on the Observe Dashboard opens this same view.

Focus on one or more schools

1. Click All Schools next to the search box.
2. Type part of a school’s name to shorten the list.
3. Tick each school you want. The table updates as you tick.
4. To go back to every school, open the dropdown and click Clear all.

With schools picked, the counts include only observations recorded at those schools.

Check who is keeping pace

1. Set the date range, for example This Year.
2. Click the Per Active Week heading to sort by weekly pace.
3. Read the Trend label on each row: picking up, steady, or trailing off.

Weeks when almost no one recorded an observation, such as winter break, are left out of the pace and trend, so time off does not make anyone look behind.

Export the list

1. Set the date range, schools, search, and Activity filter you want.
2. Click Export CSV.

A progress window opens, and the file downloads when it is ready. It contains the same observers as the screen.