Certificates & Transcripts
Managing Your Training Records
Export transcript data and maintain records of your professional development activities.
Your transcript serves as the official record of all completed professional development activities. You can export this data for license renewals, continuing education requirements, and compliance documentation.
Accessing Your Transcript
Section titled “Accessing Your Transcript”Your transcript automatically tracks all completed learning activities:
- Navigate to eLearn from the main menu
- Click My Transcript
- View your complete training history
Your transcript includes completion dates, PD hours earned, certificates received, and assessment scores for all finished content.
Understanding PD Hours Tracking
Section titled “Understanding PD Hours Tracking”The system automatically calculates professional development hours based on:
- Course Duration: Estimated completion time for guided content
- Assessment Time: Time spent on exams and evaluations
- Certificate Hours: Credit hours assigned to certificates
- Custom Hours: Manually assigned PD values by administrators
Hours appear on your transcript once you complete the associated content with a passing score.
Exporting Transcript Data
Section titled “Exporting Transcript Data”To export your training records:
- Access your transcript from the eLearn dashboard
- Click Export or Download
- Choose your preferred format (PDF or CSV)
- Select the date range for records to include
- Click Generate Report
You’ll receive an email notification when your export is ready for download.
Export Options
Section titled “Export Options”PDF Format:
- Professional certificate-style layout
- Suitable for license renewal submissions
- Includes official completion verification
CSV Format:
- Spreadsheet-compatible data
- Detailed breakdown of all activities
- Useful for personal record-keeping
Organizing Records by Date or Subject
Section titled “Organizing Records by Date or Subject”Filtering by Date Range
Section titled “Filtering by Date Range”Use date filters to focus on specific time periods:
- Select Start Date and End Date
- Click Apply Filter
- Export the filtered results
This helps when you need records for:
- Annual license renewals
- Specific academic years
- Grant reporting periods
Filtering by Subject Area
Section titled “Filtering by Subject Area”Organize records by professional development categories:
- Use the Category or Subject filter
- Select relevant topics (classroom management, curriculum, assessment, etc.)
- Generate targeted reports
Categories align with state professional development requirements and teaching standards.
Preparing Documentation for Renewals
Section titled “Preparing Documentation for Renewals”Teaching License Renewals
Section titled “Teaching License Renewals”Most states require specific documentation for license renewal:
- Export your transcript covering the renewal period
- Include certificates for required PD hours
- Verify completion dates meet state deadlines
- Submit official transcript as supporting documentation
Certification Maintenance
Section titled “Certification Maintenance”For specialized certifications:
- Filter records by certification-specific requirements
- Verify minimum hour requirements are met
- Include assessment scores if required
- Export both summary and detailed records
Maintaining Continuing Education Records
Section titled “Maintaining Continuing Education Records”Best Practices for Record Keeping
Section titled “Best Practices for Record Keeping”Regular Downloads: Export your transcript quarterly to maintain current records
Backup Storage: Save exports in multiple locations (cloud storage, local files)
Documentation: Keep completion certificates and assessment results
Verification: Cross-reference exported data with your internal records
Planning Future Professional Development
Section titled “Planning Future Professional Development”Use your transcript to:
- Identify gaps in required training areas
- Track progress toward certification goals
- Plan upcoming professional development activities
- Monitor compliance with district requirements
Understanding Transcript Information
Section titled “Understanding Transcript Information”Your transcript displays:
- Activity Name: Course or content title
- Completion Date: When you finished the requirement
- PD Hours: Professional development credit earned
- Score: Assessment results (if applicable)
- Certificate: Credential issued (if applicable)
- Category: Subject area classification
All information reflects official completion records maintained by your organization’s administrators.
Troubleshooting Export Issues
Section titled “Troubleshooting Export Issues”Missing Records: Contact your administrator if completed activities don’t appear
Export Delays: Large date ranges may take longer to process
Format Problems: Try different export formats if downloads fail
Access Issues: Verify you have appropriate permissions to view transcript data
Your training records provide essential documentation for career advancement and professional compliance requirements. Regular maintenance ensures you have current, accessible records when needed.