Managing Your Training Records

Teachers and administrators often need a single document that lists their professional learning for a period: a license renewal window, a school year’s PD requirement, or an evaluation conference. My Transcripts gives you that document as a PDF.

Downloading your transcript

1. In the My Home sidebar, under REVIEW, select My Transcripts.
2. Set the date range to the period you need. For example, choose Last Year for the previous July 1 to June 30 school year, or enter a Start Date and End Date that match your renewal window and select Apply.
3. Optional: type in Search transcript name to limit the PDF to matching content.
4. Select Download Transcript.

A progress window shows Exporting… while eLearn builds the file. When it is ready, your browser downloads it as transcripts.pdf.

The download includes only what the page is showing. If you leave the date range on the current school year, earlier completions are not in the file.

What the PDF contains

The PDF is titled Transcript Report for followed by your name. Under the title, a line lists the filters you applied. The table has these columns:

• Content: the name of the course, assessment, learning path, or outside training
• Started: the start date and time
• Completed: the completion date and time
• Score: your final score, when the content tracks one
• Credits/Hours: the credits or hours the entry is worth

The last row shows Total Credits for the entries in the file. Learning path entries leave Credits/Hours blank and do not count toward the total, because the courses inside the path already carry those credits.

Only active entries are included, the same entries you see on My Transcripts.

Keeping your record complete

Your transcript fills in on its own as you complete eLearn content. Training that happened somewhere else, such as a district PD day, a summer institute, or a conference session, appears only if a system administrator records it. If you need outside training on your transcript, send your system administrator the details and any certificate you received. See Understanding Professional Development Hours.

You cannot edit or delete entries yourself. If a date, score, or credit value is wrong, contact your system administrator.

For administrators

System administrators manage every user’s transcript entries from System Administration: correcting entries, recording outside training, importing records from a spreadsheet, and exporting PDFs by user. See Managing Staff Transcripts and Recording PD Hours for Outside Training.

Users with the reporter role can run transcript reports across schools. See Transcript Reports.