Overview

Coaching Cycles brings instructional coaching into the same place you already run observations. Coaches pair with the teachers they support, assign action steps straight from an observation, and follow those steps through to completion at the next visit. Coaching becomes a continuous cycle connected to the observations it came from — not a series of one-off visits.

Roles: coaches manage their roster and run visits; teachers see what they’re working on; administrators turn the feature on and read coverage and follow-through reports.

What’s included

• Coaching roster and assignments — each coach gets a “My Roster” dashboard listing the teachers they coach, with a cadence indicator on every row (On track, Due soon, Overdue, Not started), last-visit timing, cycle stage, and active-step count. Organization administrators get an “All Assignments” view across coaches. Assignments can be paused, completed and reopened, or archived.
• Action steps — assigned to a teacher directly from an observation and carried forward. Each step can be completed (with an optional note), deferred to a date, revised, or removed, and stays visible on the next visit so coach and teacher pick up where they left off.
• Action-step templates — a reusable library of well-worded steps that coaches can drop into a cycle instead of retyping, managed by administrators under Settings.
• Course recommendations — on any action step, a coach can recommend a course from the organization’s licensed eLearn catalog; the recommendation tracks the teacher’s progress (Recommended → Enrolled → Completed). Available when eLearn is enabled.
• The teacher’s “My Coaching” page — a read-only page that leads with what the teacher is working on now, celebrates completed steps, and keeps deferred and past work in their own sections. It also appears as a “Coaching” panel inside the teacher’s observation view.
• Reminder emails (optional) — teachers are nudged when a step is coming due, coaches when a visit is overdue. These can be turned on or silenced on their own.
• Coaching dashboard — administrators get activity, coverage, and follow-through at a glance: KPI tiles and charts for coverage, visit cadence, completion rates, top focus areas, and more, with CSV export and drill-downs by coach or school.

Private by design

Coaching content — the action steps, notes, and the coaching conversation — is visible only to the coach and the teacher in that cycle. Administrators see aggregate activity and reporting (who is being coached, how often, completion rates), never the private contents of a step or reflection.

Turning it on

Coaching Cycles is made available to an account by your reseller and is off until an administrator turns it on. Reminder emails are a separate switch, and the course-recommendation tools appear only when eLearn is enabled. Turning coaching off pauses it account-wide and hides active coaching work until it’s turned back on; existing records are preserved.

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For the full feature background, see Release Notes: Coaching Cycles, and for a task walkthrough, the How-to Guide: Coaching Cycles.