Organization Totals Reports

Organization Totals reports show observation counts grouped by different organizational dimensions — helping you understand activity patterns across your district or school system.

Accessing Organization Totals Reports

Role Requirements: System Administrator, Organization Administrator, or Reporter role

1. Navigate to Observe > Reports
2. Select Organization Totals
3. The report loads with default filters applied

Report Grouping Options

You can view totals organized by three different dimensions:

By Organizations

Shows observation counts for each organization in your hierarchy:

• District-level view shows all schools
• School-level view shows departments or grade teams
• Respects your organizational access permissions

By Grade Levels

Breaks down observations by grade level:

• Elementary (K-5)
• Middle School (6-8)
• High School (9-12)
• Custom grade level configurations

By Content Areas

Groups observations by subject area:

• Core subjects (Math, Science, ELA, Social Studies)
• Specials (Art, Music, PE, Library)
• Custom content area definitions

Understanding the Data Display

Each report shows:

• Organization/Grade/Content Area Name
• Total Observations conducted
• Percentage of total activity
• Trend indicators when date ranges are applied

Results are automatically sorted by observation count (highest to lowest).

Filtering Report Data

Date Range Filters

• This Week/Month/Quarter - Predefined periods
• Custom Date Range - Select specific start and end dates
• Academic Year - Full school year view

Organization Filters

• Specific Schools - Select individual organizations
• Organization Types - Filter by elementary, middle, high school
• Active Organizations Only - Exclude inactive locations

User Filters

• Observer Role - Filter by who conducted observations
• Observable Role - Filter by who was observed
• User Status - Include only active users

Viewing Observable User Metrics

The report includes observable user statistics:

Observed vs Unobserved Counts

• Total Observable Users - Staff eligible for observations
• Observed Users - Staff who received observations in date range
• Unobserved Users - Staff with no observations in date range
• Observation Rate - Percentage of observables who were observed

User Status Breakdown

• Active users currently in the system
• Inactive users (transferred, retired, etc.)
• New users added during the reporting period

Analyzing Organizational Hierarchy Data

Multi-Level Views

When viewing district-wide data:

• Top Level shows district totals
• Drill Down reveals individual school performance
• Department Level shows sub-organization activity

Comparative Analysis

• Compare activity levels across similar organizations
• Identify high-performing observation programs
• Spot organizations needing support or attention

Trend Analysis

• Week-over-week observation trends
• Month-over-month progress tracking
• Year-over-year comparison data

Exporting Organizational Data

CSV Export Options

1. Click Export button in the report header
2. Choose export scope:
   • Current Filter Results - Only visible data
   • All Organizations - Complete dataset
   • Summary Only - High-level totals

Export Contents

The CSV file includes:

• Organization/Grade/Content Area names
• Observation counts and percentages
• Observable user counts (observed/unobserved)
• Date range and filter information
• Report generation timestamp

Using Exported Data

• Import into spreadsheet applications
• Create custom charts and visualizations
• Share with leadership teams
• Archive for historical comparison

Report Interpretation Tips

Healthy Observation Patterns

• Consistent activity across all organizations
• High percentage of observables being observed
• Regular observation frequency (not concentrated in short periods)

Areas for Attention

• Organizations with zero or very low observation counts
• High numbers of unobserved staff members
• Significant gaps in observation activity

Professional Development Insights

• Content areas receiving less observation attention
• Grade levels with observation gaps
• Organizations excelling in observation practices

Role-Based Data Access

Your view of Organization Totals is automatically filtered based on your role:

• System Administrators see all organizational data
• Organization Administrators see their organization and sub-organizations
• Reporters see data within their assigned scope
• Observers see only their own observation activity

Related Reports

• Observable Totals - Focus on individual user observation counts
• Observation Reports - Detailed individual observation data
• Summary Reports - High-level system performance metrics