Viewing Observation Reports

Observation reports provide comprehensive insights into evaluation data, helping you track performance trends and make informed decisions about professional development.

Accessing Observation Reports

You can access observation reports through several pathways depending on your role:

System Administrators and Organization Administrators

1. Navigate to Observe → Reports
2. Select the specific report type you need
3. Apply filters to focus on relevant data

Observers and Evaluators

1. Go to Observe → My Observations (for observations you conducted)
2. Click on any completed observation to view its individual report
3. Use the export options to generate PDF versions

Observables

1. Navigate to Observe → My Observations (for observations of you)
2. View only completed observations where you were observed
3. Access individual observation details and reports

Individual Observation Reports

Individual observation reports show detailed results for a single evaluation.

Viewing Basic Information

Each observation report displays:

• Observable's name and contact information
• Observer who conducted the evaluation
• Date and time of observation
• Form set and individual forms used
• Overall scores and ratings

Understanding Rubric Data

When viewing rubric-style evaluations:

1. Click View Rubric to see detailed scoring
2. Review section-by-section performance
3. Check individual question responses
4. View any attached comments or feedback

Accessing Form Section Details

For matrix or detailed form sections:

1. Select the specific form from the observation
2. Choose the form section to review
3. View detailed responses and scoring data
4. Review any rubric markers or rating scale applications

Summary Reports by Organization

Organization-level reports aggregate data across multiple observations.

Observable Totals Reports

View observation counts for all staff members:

1. Navigate to Reports → Observable Totals
2. Filter by organization, date range, or other criteria
3. See observed vs. unobserved staff counts
4. Identify staff needing additional observations

Observation Totals by Categories

Generate reports grouped by:

• Organizations: Compare observation activity across schools
• Grade Levels: See observation patterns by grade taught
• Content Areas: Review observations by subject area

Answer Data Reports

Access detailed response data:

1. Go to Reports → Observation Answers
2. Apply filters for specific time periods or criteria
3. Export comprehensive answer datasets
4. Analyze trends across multiple evaluations

Exporting Reports to PDF

Individual Observation PDFs

1. Open the specific observation you want to export
2. Click the PDF export button
3. Wait for the system to generate the document
4. Download when the export job completes

Blank Form PDFs

To create blank observation forms for printing:

1. Navigate to Blank Observation PDF Export
2. Select the form set and target audience
3. Choose specific organizations if needed
4. Generate and download the blank forms

Performance Review Reports

For performance reviews that include formal observations:

1. Open the performance review
2. Click Export Report
3. Choose whether to include rubrics and signatures
4. Download the comprehensive report PDF

Understanding Observation Data

Scoring and Rating Scales

Observation reports use various scoring methods:

• Rating scales: Numeric or descriptive ratings (e.g., 1-4, Needs Improvement to Exemplary)
• Rubric scoring: Detailed performance indicators
• Weighted sections: Some form sections may carry different weights
• Overall scores: Calculated from individual section scores

Comments and Feedback

Reports include multiple types of commentary:

• Question-specific feedback: Attached to individual form questions
• Section comments: General observations about form sections
• Overall comments: Summary feedback for the entire observation
• Evaluation comments: Threaded discussions between observer and observable

Attachments and Evidence

Reports may include supporting materials:

• Photos: Visual documentation of classroom environment
• Videos: Recorded lesson segments or evidence
• Documents: Supporting artifacts or materials
• Audio recordings: Voice notes or lesson recordings

Sharing Reports with Stakeholders

Access Permissions

Report visibility depends on user roles:

• System Administrators: Can view all reports
• Organization Administrators: See reports within their organizations
• Observers: Access observations they conducted
• Observables: View their own observation reports
• Reporters: Have read-only access to assigned report data

Distribution Methods

Share observation data through:

1. Direct PDF exports: Generate and email individual reports
2. Dashboard sharing: Provide stakeholders with filtered dashboard views
3. CSV exports: Share raw data for further analysis
4. Performance review integration: Include formal observations in summative evaluations

Privacy and Confidentiality

When sharing reports:

• Ensure appropriate permissions are in place
• Respect confidential feedback and comments
• Follow district policies for evaluation data sharing
• Maintain secure handling of personnel information

Report Filtering and Analysis

Date Range Filtering

Most reports allow you to:

1. Set specific start and end dates
2. Use preset ranges (current year, semester, etc.)
3. Compare data across different time periods

Organization and User Filtering

Focus reports on specific populations:

• Filter by school or department
• Select specific grade levels or content areas
• Include or exclude certain user groups
• View observed vs. unobserved populations

Status and Completion Filtering

Customize reports based on observation status:

• Completed observations only: Show finalized evaluations
• All observations: Include draft or incomplete evaluations
• Formal vs. informal: Distinguish between evaluation types
• Active users only: Exclude inactive staff from reports

Understanding observation reports helps you make data-driven decisions about professional development, identify areas for improvement, and track progress over time. Regular review of these reports supports effective evaluation processes and staff growth.